 Are you tired of answering the same email from 15 different people? Do you struggle with coordinating schedules for all your clients and networking partners? Is your inbox packed with 300 emails that you will eventually get too?
Stop wasting time on boring repetitive tasks. Emails, schedules, data entry, and file organization are necessary, but time-consuming tasks for every business. There is a constant need to stay in contact with clients, coworkers, and networking partners. But doing so can be distracting you from further developing your business. It also takes your attention away from providing a great customer experience. People buy from people they trust and causes they believe in. Building relations ships is essential. Outsourcing to take back control of your day. Let someone else take over these jobs. You can hire a virtual assistant that works around your schedule and office hours. Hiring a virtual assistant instead of an employee can save you, on average, 78% of operating costs. You don’t even have to pay sick leave, taxes, or retirement. There are VAs that specialized in things like video editing, Pinterest management, and website management. There are also VAs that specialize in fields like real estate, event planning, and e-commerce. I specialize in working with online entrepreneurs who need assistance in areas like web design, blog management, e-commerce and administrative tasks to keep them on track to grow their business. To learn more about virtual asistants check out my post on 10 Reasons to Hire a VA and to learn more about working with me, click here.
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 These are tools that help me run my business, stay focused, and stay organized. They make you look like a pro even when you are just starting out.
1. Asana Asana is a miracle worker when it comes to task management and team management. I am a very visual person. Asana allows me to create my to-do list, organize my services, track my client follow-ups, set due dates and set reminders. Asana helps me keep up with what each team member is working on and how close we are to finishing a project. 2. Canva Canva has templates for every marketing post you can think of. Design post for Pinterest, Facebook, and Instagram for free. This site helps newbies look like professional graphic designers (even when we’re not). Create logos, website graphics, business cards, and other marketing materials all in one place. 3. Pexels Pexels is a platform that lets you download photographers’ images for free. There are premium options that cost, but I’ve found a lot of great material in the free sections. Just remember to show your support through likes, follows, and/or donations. This is a great source to find captivating and relevant images for your website or blog. 4. Clockify.me Clockify lets me track the time I am spending on each task. You can set each of your customers as a different project to inform them of the exact amount of time spent on their job for a service-based business. Personally, I use it to keep make sure that when I say I am working on a project, I am focused and working to complete only that project as opposed to multitasking or getting distracted. Clockify helps break down your day and optimize how you use your time. 5. MailChimp.com Mailchimp is free for the first 2000 subscribers. If you are just beginning to grow your audience, then this autoresponder is a good place to start. It integrates with most websites including WordPress. Stay connected with your audience and promote new products or sales. These five tools help increase productivity, make businesses look more professional, and save time. Use these to keep organized. If you have tried them let me know what you think in the comments below. By Keisha Boykin CEO of Virtually Keisha Virtual Assistant/ Content Creator/ Marketer  Thank You!
First and foremost, thank you to everyone who has supported and encouraged me on this journey. In April, I decided to start my own business after about a year of not being able to find a steady job that I could grow with. The idea of going into my own business was both scary and exhilarating. Now, at the end of this first year, I am so glad I went for it. The Journey so far. This year, I came up with my business concept, wrote out my business plan and got things organized. I pushed myself out of my comfort zone and started telling everyone about my business. I told friends, family, coworkers, and strangers. I attended live events and networked to gain new skills and expand my personal network. Virtually Keisha started off with three package options and has now grown to nine with one more on the way. I’ve expanded on the types of services I can provide and continue to grow and learn in my field to provide my customers with better service. It’s been a lot of hard work. I’ve started, paused, but never stopped on my journey. I appreciate all my clients from this year and all the mentors I have found. Goals for 2020 I can’t spill it all, but I’m putting together an independent website design and care package. I’m working on taking my website design skills and expanding them into an independent package. As well as creating a monthly maintenance care plan to help with security, bugs, analytics and marketing strategies. I’m excited for what the future holds and hope you all have a happy and safe holiday season. By Keisha Boykin CEO of Virtually Keisha Virtual Assistant/ Content Creator/ Marketer  Virtual assistants provide amazing benefits for business owners and I’m not just saying that because I am one. They save you time, money, and energy. However, no one virtual assistant is right for everyone. So, here are a few tips to help you choose the right assistant and decide if now is the right time to hire a VA.
1. Communication It’s important that you have a clear idea of what you want your VA to do. Set your expectations in the beginning and talk to them about what services you will need and which you don’t. Don’t hire a VA that specializes in top level website development, when your focus is boosting your social media presence. Maybe you need a jack of all trades and that’s fine too. There are a lot of general virtual assistants that can help you out. Be clear about your needs, your budget, your preferred method of communication, and how often you want to communicate. 2. Know What You Need Done What are you really hiring this person to do? Hint: if you don’t know, they are going to struggle to figure it out. One mistake to avoid is hiring a VA too early. To avoid this, keep track of the tasks that you do daily that are repeatable and teachable. Develop a systematic way of doing each task that you can teach someone else. Then keep a running list of those tasks to add to a list of things for your VA to take over when you are ready. This could be scheduling appointments, listing items, answering customer service calls, creating monthly newsletters, processing returns or creating ads. 3. Get a Contract Contracts protect both business owners and virtual assistants. It also helps create a clear understanding of exactly what is expected from both parties. If you are using a freelance site, then pay attention to their terms of services (don’t just check the box without reading. Yes, I’m guilty of this too sometimes). 4. Start Small Most people have no clue how much time they need a virtual assistant to work for when they first start out. My advice is to either start them off on a small, independent project or hire a VA on an hourly or weekly basis until you work out how often you will actually need your VA. This also allows you time to build trust between you and your virtual assistant. 5. Find Someone that can Buy into Your Vision. I understand that your business is your baby and in business you need reliable partners. Your VA needs to know what your business is about and why it’s important to you. Whether you need someone to knock out a specific to-do list or a partner to air out ideas with, this partnership works best when everyone is passionate about why they’re doing what they’re doing. To learn more about how a virtual assistant can help you and your business, schedule a free consultation today. You will learn about the services I offer or other options that may be better for where you are now. Click here to learn how a VA can make your business more efficient. By Keisha Boykin CEO of Virtually Keisha Virtual Assistant/ Content Creator/ Marketer  Do you need more free time? Are you spending more time answering calls and emails than fulfilling orders? Is there an aspect of your business that you need to work on or think someone can do better? Then, you should consider hiring a VA.
A Virtual Assistant, or VA, is someone who takes on tasks for entrepreneurs and business owners to help their business grow. Virtual assistant is the broad term that covers social media managers, marketers, web designers, general administrators and those that do a combination of it all. They work remotely. You can work with one that just does side jobs for you or find a dedicated assistant to help out on a regular basis. 10 Reasons you should Hire a VA: 1. Specialized Knowledge Let your VA take over handling jobs like your social media management, website automation, and funnel creations. VAs invest a lot of time, money and energy into becoming really good at these specialized skills in fields where technology and strategies constantly evolve and update. 2. Saves you Time Instead of spending hours, days, or months on trial and error learning different skills to make your business work or grow, outsource it to someone qualified. There are only 24 hours in the day. Make the most of them. 3. Cost Efficient With a VA, you don’t have to worry about paying for office space, insurance, vacation, etc. You don’t even have to worry about someone getting stuck in a traffic jam to get to work. Simply email them the task you need done. When you add up all the expenses, hiring a virtual assistant is usually a lot cheaper with a lot less liability than hiring an employee. 4. Inboxing and Calendar Management One of the most time consuming tasks is going through emails to find out what is actually important and what should have actually found its’ way to the spam folder. A VA can be trained to go through and organize your inbox. Then, they can let you know what’s important while updating your calendar for client deadlines, client schedule changes, business meetings, upcoming events and more. 5. Fresh New Perspective on Your Business and How It Operates As business owners themselves, VAs look at the big picture and offer a different perspective. They also give advice on the flow of your business by pointing out some things that could be automated, updated or discarded. 6. They Proves How Well Thought Out Your Business and Procedures Are. There is nothing that will test your knowledge of how well you know and have organized your business than when you train someone else over how an aspect of your business runs. Many times in the training process, you work out potential problems and improve efficiency. Business is all about growth and optimization. 7. Blog Management made Easy Engaging with potential customers is essential for every business, but it takes a lot of time to moderate and respond to the comments and concerns. A VA can take on this duty and send you a list of the concerns, what customers like and what thing customers want to know more about. 8. VAs Invest in their Own Businesses. Good VAs will spend time investing in software and trainings to increase their skill set and productivity. This saves you time and money as you don’t have to purchase the software they need. 9. Speed Up Processing and Handling Are you falling behind on orders because of inventory management, processing or handling time that could be easily handled by someone else? Then give that job to a VA so you can focus on making more sales and expanding. 10. Scale Your Business Faster When a VA takes on the time- sucking tasks, it allows you to be more focused and productive. If you allow a virtual assistant to do the repetitive daily tasks then you can focus on optimizing, growing and scaling your business. What are you Waiting for? There are a ton of general virtual assistants out there to outsource admin tasks too. If you need help with a specific aspect of your business like web design, then look for someone who specializes in that field. If you would like to discuss how I can help you get your business organized and grow then schedule a free discovery call today. By Keisha Boykin CEO of Virtually Keisha Virtual Assistant/ Content Creator/ Marketer "You are the greatest.
You are the best and the coolest. You surprise us every single day. This is not a test. Do not adjust your settings. You have nothing to prove. There's no one to thank but yourself. The rest of the day, and your life, are on me. Gratefully, The Universe" Turn your head for a minute and look back at everything you've worked so hard and accomplished. Stop with the negativity and focus on what more you can do. Yes, it may seem like the work you've done is meaningless, or is not enough comparing to others who have done so much more. When you start learning to NEVER compare yourself with the work of others, you may start you live your life. You or no one else have endured the same challenges so it is unnecessary to compare your progress with others. Everyone's situation is different and just like you compare yourself to others who are more successful, many others are probably comparing themselves to you looking on how YOU are more successful than them. It is a cycle and it is not uncommon to feel this way. Many do the exact thing when it comes to comparing their lives with others. Just a big waste of time with increased negativity. It is important to learn to focus on your own progress, your own growth and your own journey to life. Everyone faces their own challenges, their own struggles, but also their own success when it comes to accomplishing something great. So if time is needed to get accomplish greatness, who are you to fight what the Universe needs from you? Everything is set up for you in a way that you will end up in the right path because of your passion for what you do, and not because you look at things as a task or a thing to do, but mostly because you love what you are doing. When the Universe sees that, many doors will open for you to experience greatness. Dr Dan Amzallag, PhD, MBA, CLC Author/Inspirational Speaker/Life Coach Website: http://www.lifecoachdanamzallag.com Studies have demonstrated that effective ambitious people have these aspects:
1. Self-assurance This is that supernatural force of having trust in oneself and in one's forces and capabilities. 2. Accomplishment Oriented Effects are picked up by centered and supported exertion. They focus on accomplishing a particular objective, not simply achieving a string of disconnected errands. 3. Hazard Taker They understand that there is a natural possibility of misfortune in accomplishing their objectives, yet they possess the inner certainty necessary to go for broke to attain their objectives. Business visionaries are individuals who will decide, make a move, and believe that they can control their predeterminations. They are frequently spurred by a spirit of freedom which leads them to accept that their prosperity relies upon crude exertion and diligent work, not just good fortune. So which of these three principle qualities is the most vital? Accept it or not, it must be self-assurance. Without fearlessness, nothing else is conceivable. In the event that you don't put stock in your capabilities, then the first test that emerges may thump you off the way to accomplishing your objectives. Here are a couple of things to remember to become more fearless. Positive Thinking Everything begins with an inspirational mentality, right? Accepting that something great will happen is the first step. Negative thinking is not permitted. You should genuinely accept that there are no circumstances solid enough to discourage you from arriving at your objectives. Keep in mind too, that positive speculation could be infectious. At the point when positive intuition spreads, it can open ways to new thoughts, clients, companions, and so forth. Tireless Action Positive thinking and having confidence is futile if not connected towards an objective. You need to make a move, no excuses are permitted. This activity should additionally be tenacious. Attempting once and afterward surrendering is not going to be sufficient. Keep at it one stage at a time. On the off chance that you can't get by a certain step, then seek a new point of view or approach or a way to go around it. You should have the ability to look ahead and see where you desire to be. Presently, simply keep up a solid faith in yourself and your aptitudes, remain faithful to it, and don't surrender. If you can do that, you are half way there! By Ors Veress Here are 5 qualities of an entrepreneur;
1. "Failure" does NOT exist in their dictionary There are no failures in an entrepreneur's dictionary, only new lessons to be learnt and mistakes to be avoided in the future. Every stumbling block is but a challenge and therefore, there is no need to give up. They may change their direction and their methods, but an entrepreneur's aim and passion never dies. 2. Creativity Entrepreneurs have to use their creativity constantly to innovate and conjour up new services and products, in order to provide value to customers in their targeted market while learning to distinguish themselves from existing competitors. Entrepreneurs are a curious bunch as they are motivated by their need to serve and provide value, and they do this by maximizing their creativity. 3. Enjoys networking Entrepreneurs love to network and get to know more people who share similar interest and passion. Some of them like to share their passion and views on a larger scale by giving talks too. It is no longer an issue of being an introvert or an extrovert. Both personalities make great entrepreneurs by working in vastly different ways that suit their style. Ultimately, both personalities enjoy meeting people with similar interest. Also, they are willing to learn from others. Entrepreneurs know the value of knowledge and are always willing to meet people whom they are able to learn from. They also recognize that working with these people will allow them to serve their customers better. 4. Love to read Riding off the previous point, entrepreneurs love to learn and expose themselves to new ideas. Entrepreneurs read a wide range of topics. They typically read anything that captures their interest and allows them to learn more and improve themselves. Entrepreneurs recognize the importance of consistent learning and self-development. 5. Acts fast Entrepreneurs tend not to procrastinate. In fact, procrastination is the GREATEST enemy of an entrepreneur. Getting things DONE is one of the key qualities of an entrepreneurs, and that is the main reason they succeed. No one succeeds by brainstorming ideas in their bedroom, without implementing those ideas. Ideas remain a fantasy and a theory, until they are put into action. By acting fast, entrepreneurs also ensure that they are able to capture a greater market share before their competitors step in. Do you possess these qualities? Are you working towards your goals and dreams? By Yen Yee Wee "Starting something is the best way to finish something.
And just doing a teeny, tiny something today, anything, from wherever you are, is the best way to start something. I'm not just a client, The Universe" The journey of a thousand miles start always with the first step. You can't accomplish anything if you haven't started moving towards your goal. Effort is required and something can be difficult for many who are afraid of making effort. Many do the bare minimum but yet complain that they don't see great results. You reap what you sow and that applies with everything in life. Nothing will come easy, as if it did, every body would do it. You need to be different and think outside the box at times, even get out of your comfort zone. Great things will happen when you put in the time and energy to work towards making difficult changes in your life. Believe me, I speak with lots of experience. So, where to start this journey you may ask? Well, make sure you write down what you want to accomplish, or create, or achieve. Once you have all of it in paper, determine what is needed to get things done. Always focus on the big picture and do not allow yourself to get intimidated by your dreams, even if they are very scary, in the good way. Face your fears and always come up with better solutions to what you want to do. Baby steps are required to appease the hurdles you will face all through your journey to happiness. Once you've mastered crawling, you can start walking and to finally running towards your destination. Be careful though as you may also fall and hurt yourself at times, but this is a part of what we call life. Without failures, you will never learn anything. If you don't learn, you mind will stagnate and nothing will have any meaning. You want to avoid that at all cost. If the path you are in isn't the right one, turn back and find the one that works best for you. Until then, I will see you at the destination. I am sure I will reach my goals. Why don't you? Dr Dan Amzallag, PhD, MBA, CLC Author/Inspirational Speaker/Life Coach Website: http://www.lifecoachdanamzallag.com |
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